Duty Rota Generator

Features Gallery
Sailing club software Dinghy clubs Yacht clubs Duty rota software Membership management
By role
For race officers For club secretaries For commodores For membership officers For treasurers
Compare
Compare alternatives
Pricing About Contact
Book a Demo 6 Months Free
Free browser tool

Duty Rota Generator

Paste your members, choose the roles and add the race dates. The generator spreads duties fairly and gives you a rota ready for a spreadsheet.

Everything runs in your browser.

Your member list is never uploaded or saved.

Rota setup

Members, roles and dates

10 members
One name per line
Duty roles
Race dates
Full-season exemptions (optional)

Select anyone who should not receive duties in this rota.

Generated rota

Fair split, ready to share

Duties are spread as evenly as possible; nobody is on twice in one day; totals stay within one of each other.

24 duty slots across 8 dates.

Generated duty rota with dates as rows and duty roles as columns
Race date

Duties per member

Fairness tally
Fairness rule

How the allocation stays fair

Each open slot goes to an available member with the fewest duties so far.

  1. Lowest tally first

    The generator starts with the members who have the fewest assigned duties.

  2. Longest wait breaks a tie

    If totals match, the person whose last duty was furthest back is chosen next.

  3. One duty per date

    A member cannot fill two roles on the same day, and exempt members are left out.

  4. Shuffle changes equal ties

    Shuffle changes the seeded order used only after the tally and last-duty checks are equal.

From one-off rota to season management

How SailHQ does this automatically

SailHQ does this automatically every season, with swap requests, email reminders and qualification gating (Race Officer, Powerboat L2, First Aid) so the rota fills itself.

The free tool creates a one-off rota for you to copy or download. It does not send reminders, handle swaps or check qualifications.

Set the club rules first with the duty rota fairness guide. Then use the Officer of the Day checklist to confirm race-day cover.

Explore duty management For club secretaries
Common questions

Duty Rota Generator FAQ

No. Everything runs in your browser. The member list and rota are not uploaded, sent to SailHQ or saved by the tool. Closing or clearing the page removes the working data.

For each duty, it chooses an eligible member with the fewest assignments. Ties go to the member who has waited longest since their last duty, followed by a seeded order. Nobody is assigned twice on the same date.

No. This is a one-off generator for copying, downloading or printing a rota. SailHQ duty management adds ongoing swap requests, email reminders and qualification checks.