Member portal dashboard
A personal home screen with club conditions, the next commitment, and direct routes into every member area.
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SailHQ Product Gallery
Switch between desktop and mobile. Every image comes from the same working SailHQ test club, with the same data and the same permissions.
The UK edition uses local terms such as duty rota.
52 screenshots captured 19 August 2026
Responsive product tour
Pick a screen size
The workflow stays familiar. The layout changes for the screen in front of you.
Start here
The member portal, the club admin home, and the shared calendar. These are the screens people use most.
Club admin dashboard
The committee view. Membership, duties, racing, events, fleet, safety, communications, and website tools are one click away.
Master calendar
Race days, club events, and duty roles share one calendar. Filters separate the programme without splitting the data.
Members and communication
Member records stay useful to the committee without exposing private details to the wider club.
Member directory
Members can find one another by name. Contact details remain hidden until the club decides otherwise.
Member register
Committee users can filter the complete register by status and membership type, then open one record for the detail.
MemberMail
Private club correspondence stays inside SailHQ, alongside the member record and the rest of the club work.
Events and duties
Plan the club programme, collect responses, fill the rota, and see gaps before race day.
Club events
Members see upcoming socials, training days, workshops, and race events in a clean chronological list.
Events desk
Admins publish events, manage types, review responses, and move straight into the master calendar.
My duties
Members see what they owe, what is confirmed, and which open roles they can take without chasing the duty officer.
Duty roster
The duty team sees upcoming days, unfilled slots, swaps, role settings, qualifications, and member eligibility together.
Racing and on-water work
Build the race programme, publish results, and keep the live on-water board close to the schedule.
Results and standings
Members can browse published series and open the detail without learning a separate results system.
Racing admin
Series categories, templates, active series, and Sailwave results sit inside one race office.
Current series
A single register shows dates, race counts, the next race, and status for every active series.
On Water board
The live operations screen tracks club status, expected returns, overdue boats, and the member sign-on state.
Fleet
Members manage their boats. Club officers keep the full fleet, classes, ownership, and storage data in one register.
Member fleet
Each sailor gets a personal boat list, club fleet totals, and a clear route to register another boat.
Fleet register
Admins can search the full fleet, manage classes, and see club-owned and member-owned boats separately.
News, documents, and governance
The club record stays connected. Updates, files, committees, positions, and current officers live beside the operational tools.
Club news
Members get one readable feed for club news, safety updates, training, and racing notices.
News admin
Committee users write, categorise, publish, archive, and search every club update.
Document library
Members find policies, minutes, sailing instructions, and handbooks without searching old email threads.
Documents admin
Admins publish files, organise categories, control visibility, and keep the library current.
Committees and officers
Members can see who holds each club role and how the committees fit together.
Committees admin
Admins maintain committees, public descriptions, positions, and the current holder of each role.
Safety
Members can report concerns. Club officers can triage incidents, own actions, and keep risk assessments under review.
Member safety
A clear route to report an incident, near miss, hazard, or boat damage, with a private-by-default explanation.
Safety desk
Officers see open reports, corrective actions, current assessments, and the latest triage work.
Risk assessments
Current risk assessments stay visible with review dates, owners, and a direct route into each record.
Club website
The public website uses the same club data as the portal, so officers do not maintain the same information twice.
Website admin
Publish pages, manage images, change the theme, and confirm the public site status from one screen.
Checked country guidance
Keep RYA and club records connected.
The RYA sets national sailing guidance. Each committee still owns its local rules, people and evidence.
Keep RYA affiliation details current.
The RYA is the UK national governing body for sailing and boating. Affiliated clubs can use its club support, training and technical guidance.
What the club record should hold.
Record the affiliation owner, renewal date and the RYA contact used for each club decision.
Open the official sourceUse the RYA rules for UK racing.
UK events use the World Sailing Racing Rules of Sailing with the RYA National Prescriptions. The current rules cover 2025 to 2028.
What the club record should hold.
Store the rules edition, RYA prescriptions, notice of race and sailing instructions used for each series.
Open the official sourceMeet UK data protection duties.
UK clubs must handle personal data under the UK GDPR and Data Protection Act 2018. The ICO has guidance for small clubs and membership organisations.
What the club record should hold.
Record the lawful purpose, access owner, retention decision and member request history for each data set.
Open the official sourceTrack RYA qualifications.
UK clubs often track RYA courses. Powerboat Level 2 covers boat handling and seamanship.
What the club record should hold.
Use the exact RYA course title, completion date, provider and any expiry or club sign-off.
Open the official sourceWant to click through it yourself?
A live demo uses the same working screens shown here. Bring one awkward club process and we will walk it through.