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Contact SailHQ
Tell us how your UK club works. We will use local terms such as duty rota.
Last updated 20 August 2026
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HQ Software Ltd
128 City Road, London, EC1V 2NX, United Kingdom
Registered in England and Wales, company number 17341989. SailHQ is a trading name of HQ Software Ltd.
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Checked country guidance
Keep RYA and club records connected.
The RYA sets national sailing guidance. Each committee still owns its local rules, people and evidence.
Keep RYA affiliation details current.
The RYA is the UK national governing body for sailing and boating. Affiliated clubs can use its club support, training and technical guidance.
What the club record should hold.
Record the affiliation owner, renewal date and the RYA contact used for each club decision.
Open the official sourceMeet UK data protection duties.
UK clubs must handle personal data under the UK GDPR and Data Protection Act 2018. The ICO has guidance for small clubs and membership organisations.
What the club record should hold.
Record the lawful purpose, access owner, retention decision and member request history for each data set.
Open the official sourceTrack RYA qualifications.
UK clubs often track RYA courses. Powerboat Level 2 covers boat handling and seamanship.
What the club record should hold.
Use the exact RYA course title, completion date, provider and any expiry or club sign-off.
Open the official sourceSet a clear safeguarding policy.
The RYA recommends an appropriate safeguarding policy for affiliated organisations with children, young people or adults at risk.
What the club record should hold.
Keep the policy owner, review date, welfare contact and training evidence beside the relevant club roles.
Open the official source