The 8am WhatsApp message
Your race officer has pulled out. Your deputy isn't responding. You're an hour before the start gun, working through your contacts list.
Made for UK sailing clubs
Sailing Club Management Software
SailHQ is sailing club management software for UK clubs. Run duties, members, boats and race series in one place, with one clear login for every member.
The Royal Yachting Association is the UK national governing body for sailing and boating. Affiliation gives clubs access to national prescriptions, training and club support.
Last updated 21 August 2026
One login, one club
Run the whole club from one system
The jobs that live in six spreadsheets and a WhatsApp group, brought together into a single system your committee and members share.
Duty rota
Assignments, swaps and reminders.
Member portal
Every member's duties, boats and profile.
Race series
Templates, fixtures and race days.
Events and calendar
The whole club programme in one view.
Boat register
Members' boats and the club fleet.
Live weather
Conditions from your club's coordinates.
Stop losing work across separate tools
Most sailing clubs run on a mix of goodwill, spreadsheets, and a WhatsApp group that nobody reads properly. It works until it doesn't.
Four spreadsheets, none right
The member list is here. The duty rota is there. Boat bookings are in a different folder. Someone updated the wrong version again.
The same four people doing everything
Your secretary is on their third coffee. Your race officer is thinking about resigning. Your commodore hasn't been out on the water in weeks.
See every race duty in one view
Your race secretary sees this every Monday morning. No emails. No spreadsheet-checking. No guesswork. It is duty rota software for sailing clubs, without the chasing.
Manage boats, members and events too
Boats, results, communications, and sailing club membership software built in. All connected.
Boat bookings
Boat Availability
Member management
Members
Race duty rota
Sunday Series
Real screens
See SailHQ in action
Not mockups. The actual product, running today.
Member portal
Members see the weather, their next commitment, and every club area from one personal home screen.
Duty management
See gaps, swaps, qualifications, and member eligibility before the next race day.
Race programme
Keep every active series, date range, race count, and next start in one register.
Built for the phone
The same calendar works in the boat park, at the clubhouse, or on the sofa.
Up and running in an afternoon
No lengthy onboarding. No consultant required. If you can manage a WhatsApp group, you can manage SailHQ.
Leg 1
Set up your club
Add your boats, upload your member list, and configure your race calendar. Set duty rotation rules once and SailHQ handles the rest from there.
Leg 2
Members join and manage themselves
Each member gets an invite link. They log in, see their upcoming duties, book boats, and update their own details - without emailing you.
Leg 3
Run your season with less noise
Reminders go out automatically before every event. Swaps get handled in the app. You see everything from one dashboard and chase nobody.
Manage each part of the sailing season
Built by people who've spent too many Saturday mornings firefighting club admin.
Race Duty Management
Rotation schedules, swap requests, and automated reminders. Set the rules at the start of the season and let it run.
Member Portal
Members view duties, book boats, and update their own profiles. Fewer emails landing in your inbox.
Boat Management
Track which boats are available, who's certified to take them out, and when they're due for maintenance.
Event Management
Regattas, open meetings, training days. One calendar, one place to sign up, one less thing to chase.
Club Reporting
Member attendance, boat usage, event uptake. Numbers that are actually useful to a club secretary.
Automated Notifications
Email reminders before duties and events. You choose what goes out and when - not a fixed template.
Checked country guidance
Keep RYA and club records connected.
The RYA sets national sailing guidance. Each committee still owns its local rules, people and evidence.
Keep RYA affiliation details current.
The RYA is the UK national governing body for sailing and boating. Affiliated clubs can use its club support, training and technical guidance.
What the club record should hold.
Record the affiliation owner, renewal date and the RYA contact used for each club decision.
Open the official sourceUse the RYA rules for UK racing.
UK events use the World Sailing Racing Rules of Sailing with the RYA National Prescriptions. The current rules cover 2025 to 2028.
What the club record should hold.
Store the rules edition, RYA prescriptions, notice of race and sailing instructions used for each series.
Open the official sourceSet a clear safeguarding policy.
The RYA recommends an appropriate safeguarding policy for affiliated organisations with children, young people or adults at risk.
What the club record should hold.
Keep the policy owner, review date, welfare contact and training evidence beside the relevant club roles.
Open the official sourceMeet UK data protection duties.
UK clubs must handle personal data under the UK GDPR and Data Protection Act 2018. The ICO has guidance for small clubs and membership organisations.
What the club record should hold.
Record the lawful purpose, access owner, retention decision and member request history for each data set.
Open the official sourceGive each club officer the right view
Three roles run most sailing clubs. SailHQ is built for all of them, whether you run a software for dinghy clubs or a yacht club platform.
Club Secretary
Stop being everyone's PA
You answer every email, maintain every list, and process every membership renewal. SailHQ handles the routine stuff so you can focus on the parts only you can do.
- Member onboarding by invite link
- Automated renewal reminders
- One place for all club records
Race Officer
Know your team is actually coming
SailHQ confirms duty allocations and sends reminders automatically. By the time you arrive at the club, you've already had confirmations from your whole team.
- Automated duty reminders
- In-app swap requests
- Last-minute cover notifications
Commodore
Visibility without micromanaging
See what's happening across the club without having to ask. Membership numbers, event uptake, duty coverage - all in one dashboard.
- Club-wide activity dashboard
- Attendance and usage reports
- Granular committee access controls
Built for every committee role - race officers, club secretaries, commodores, membership officers, and treasurers.
Resources library
Latest from the resources library
Practical guides for the people running sailing clubs - free to read, no sign-up.
Guide
Find sailing lessons near you
Compare local clubs and RYA training centres before booking your first course.
ReadGuide
How to join a sailing club
Check training, boats, fees and duties before choosing the right club.
ReadGuide
RYA sailing courses explained
Choose the right dinghy, yacht or youth pathway for your goal.
ReadGuide
How to learn to sail
Start with the boat, basic skills and a clear route onto the water.
ReadQuick answers
Common questions about SailHQ
The five things sailing clubs ask before they sign up.
Sailing club management software gives committees one place to run duties, member records, boats, events and member access. SailHQ is built around the jobs UK sailing clubs handle each week.
SailHQ is for UK sailing clubs, yacht clubs and RYA training centres. It suits clubs that need sailing-specific records rather than general sports software.
SailHQ replaces separate duty, membership, boat and calendar tools. It does not replace race scoring, payment processing or accounting software.
Pricing is based on active member numbers. Every plan includes the full product, setup help and support.
Send us your current member list. We configure your club, import the data and invite members through one secure link.
More questions on the full FAQ page, or talk to the team.
Move your club admin into one system
Request early access and we'll set up SailHQ with you. No sales calls. No lengthy demos. Just a working system.
Want the full detail first? See every SailHQ feature.
Still on a spreadsheet? See the comparison.