Payment status
Record paid, unpaid and overdue status against the member.
For club treasurers
SailHQ for Treasurers
See who renewed and paid while formal accounts stay in your accounts system. This edition is written for US sailing clubs.
US Sailing is the national governing body and the World Sailing authority in the United States. Boards also manage SafeSport duties and privacy rules that vary by state.
Reviewed 21 August 2026
Duty roster
Keep a clean boundary around club finance
SailHQ records status. Your bank, payment provider and accounts system handle the money.
Member types
Keep the fee and renewal rules used by each member type.
Accounts boundary
Export or reconcile records without treating SailHQ as the formal ledger.
Related pages: membership and payment status, SailHQ pricing and SailHQ for membership officers.
Checked country guidance
Separate national rules from state duties.
US Sailing prescriptions cover racing. SafeSport, tax and privacy decisions need their own owners and evidence.
Record the US Sailing relationship.
US Sailing is the national governing body for the sport and the US member authority of World Sailing. Clubs and other organisations can join its membership network.
What the club record should hold.
Keep the organisation membership contact, renewal status and board owner with the club record.
Open the official sourceTrack nonmember club income.
A qualifying social club may receive federal tax exemption under section 501(c)(7). Nonmember and unrelated income can still create tax and filing duties.
What the club record should hold.
Keep membership status separate from the accounting record used to review nonmember income and federal filings.
Open the official sourceCollect fees by ACH debit.
ACH debit supports recurring US membership dues. Each transaction result belongs with its member account and the matching ledger entry.
What the club record should hold.
Let the processor retain bank details. SailHQ only needs the provider reference, outcome and collection date.
Open the official sourceCheck the laws that apply.
The US has no single privacy law for every sailing club. Federal rules and state privacy laws can apply, especially when clubs handle children's data.
What the club record should hold.
Name the board owner, relevant state, retention rule and breach contact for each sensitive record.
Open the official source
Product scope
Know what SailHQ does today
SailHQ keeps the board record. It does not decide which federal or state law covers the club.
In SailHQ now
Members, households, duty roster, race series, boats, roles, weather and the club portal.
Kept in specialist systems
Race scoring, fee collection, formal accounts and advice from official or professional sources.
Common questions
US club questions
Yes. Record the training status, completion date and role that requires it. Reporting decisions remain with the club and the official bodies.
No. The board records its decision and access rules in SailHQ after checking the laws and advice that cover the club.
No. SailHQ manages club records. Race scoring, fee collection and formal accounts stay in specialist systems.
Yes. The board can set local roles and record the training the club accepts.
The main app and database are hosted in the UK. Clubs abroad should include this in their privacy review.
SailHQ records payment status but does not collect fees. Clubs can keep using ACH debit or their current provider.
Bring your US board setup to the demo
Your walkthrough can mirror the duty roster, certification checks and athlete-safety roles used by your board.