Live product
Members, duties, series, boats, roles, weather and the club portal are live.
SailHQ questions
Sailing Club Software FAQ
See what SailHQ does, what stays outside it and how local club records are handled. This edition is written for US sailing clubs.
US Sailing is the national governing body and the World Sailing authority in the United States. Boards also manage SafeSport duties and privacy rules that vary by state.
Reviewed 21 August 2026
Duty roster
Start with product scope and local rules
A useful answer says what is live, what is not and which official source applies.
Not live today
SailHQ does not collect fees, keep formal accounts or score races.
Local context
Regional pages use local terms and checked official guidance.
Related pages: the complete SailHQ feature list, SailHQ pricing and SailHQ security and data handling.
Checked country guidance
Separate national rules from state duties.
US Sailing prescriptions cover racing. SafeSport, tax and privacy decisions need their own owners and evidence.
Record the US Sailing relationship.
US Sailing is the national governing body for the sport and the US member authority of World Sailing. Clubs and other organisations can join its membership network.
What the club record should hold.
Keep the organisation membership contact, renewal status and board owner with the club record.
Open the official sourceCheck the laws that apply.
The US has no single privacy law for every sailing club. Federal rules and state privacy laws can apply, especially when clubs handle children's data.
What the club record should hold.
Name the board owner, relevant state, retention rule and breach contact for each sensitive record.
Open the official sourceUse US Sailing prescriptions.
US race committees add the US Sailing Prescriptions to World Sailing rules. The present rule cycle runs from 2025 through 2028.
What the club record should hold.
Save the RRS edition, US prescriptions and the approved notice and sailing instructions for each event.
Open the official sourceTrack US Sailing certifications.
US Sailing courses include Basic Keelboat, Basic Cruising and Performance Sailing. Clubs should store the actual certification name and expiry details.
What the club record should hold.
Record the certification title, issuing school, completion date and any renewal needed for the assigned role.
Open the official source
Product scope
Know what SailHQ does today
SailHQ keeps the board record. It does not decide which federal or state law covers the club.
In SailHQ now
Members, households, duty roster, race series, boats, roles, weather and the club portal.
Kept in specialist systems
Race scoring, fee collection, formal accounts and advice from official or professional sources.
Common questions
US club questions
Yes. Record the training status, completion date and role that requires it. Reporting decisions remain with the club and the official bodies.
No. The board records its decision and access rules in SailHQ after checking the laws and advice that cover the club.
No. SailHQ manages club records. Race scoring, fee collection and formal accounts stay in specialist systems.
Yes. The board can set local roles and record the training the club accepts.
The main app and database are hosted in the UK. Clubs abroad should include this in their privacy review.
SailHQ records payment status but does not collect fees. Clubs can keep using ACH debit or their current provider.
Bring your US board setup to the demo
Your walkthrough can mirror the duty roster, certification checks and athlete-safety roles used by your board.