Club status
Check member numbers, duty gaps and the next events.
For commodores
SailHQ for Commodores
Use one view of members, duties, events and officer access. This edition is written for US sailing clubs.
US Sailing is the national governing body and the World Sailing authority in the United States. Boards also manage SafeSport duties and privacy rules that vary by state.
Reviewed 21 August 2026
Duty roster
Keep oversight without taking every admin job
Each officer manages their area while the club record stays connected.
Officer access
Review who can see and change each part of the system.
Clear limits
Keep accounts, race results and formal advice in the right specialist place.
Related pages: club roles and permissions, club branding controls and SailHQ for club secretaries.
Checked country guidance
Separate national rules from state duties.
US Sailing prescriptions cover racing. SafeSport, tax and privacy decisions need their own owners and evidence.
Record the US Sailing relationship.
US Sailing is the national governing body for the sport and the US member authority of World Sailing. Clubs and other organisations can join its membership network.
What the club record should hold.
Keep the organisation membership contact, renewal status and board owner with the club record.
Open the official sourceUse US Sailing prescriptions.
US race committees add the US Sailing Prescriptions to World Sailing rules. The present rule cycle runs from 2025 through 2028.
What the club record should hold.
Save the RRS edition, US prescriptions and the approved notice and sailing instructions for each event.
Open the official sourceFollow SafeSport reporting rules.
Adults with regular contact or authority over minor athletes must take SafeSport training. Suspected child abuse must also be reported to law enforcement.
What the club record should hold.
Track the covered role, training date and reporting contact without storing confidential case detail in general notes.
Open the official sourceTrack nonmember club income.
A qualifying social club may receive federal tax exemption under section 501(c)(7). Nonmember and unrelated income can still create tax and filing duties.
What the club record should hold.
Keep membership status separate from the accounting record used to review nonmember income and federal filings.
Open the official source
Product scope
Know what SailHQ does today
SailHQ keeps the board record. It does not decide which federal or state law covers the club.
In SailHQ now
Members, households, duty roster, race series, boats, roles, weather and the club portal.
Kept in specialist systems
Race scoring, fee collection, formal accounts and advice from official or professional sources.
Common questions
US club questions
Yes. Record the training status, completion date and role that requires it. Reporting decisions remain with the club and the official bodies.
No. The board records its decision and access rules in SailHQ after checking the laws and advice that cover the club.
No. SailHQ manages club records. Race scoring, fee collection and formal accounts stay in specialist systems.
Yes. The board can set local roles and record the training the club accepts.
The main app and database are hosted in the UK. Clubs abroad should include this in their privacy review.
SailHQ records payment status but does not collect fees. Clubs can keep using ACH debit or their current provider.
Bring your US board setup to the demo
Your walkthrough can mirror the duty roster, certification checks and athlete-safety roles used by your board.