The 8am WhatsApp message
Your race officer has pulled out. Your deputy isn't responding. You're an hour before the start gun, working through your contacts list.
Made for US sailing clubs
Sailing Club Management Software
SailHQ gives US boards one place for race duties, boat bookings and member records. Members get one clear login.
US Sailing is the national governing body and the World Sailing authority in the United States. Boards also manage SafeSport duties and privacy rules that vary by state.
Last updated 21 August 2026
One login, one club
Run the whole club from one system
The jobs that live in six spreadsheets and a WhatsApp group, brought together into a single system your committee and members share.
Duty roster
Assignments, swaps and reminders.
Member portal
Every member's duties, boats and profile.
Race series
Templates, fixtures and race days.
Events and calendar
The whole club programme in one view.
Boat register
Members' boats and the club fleet.
Live weather
Conditions from your club's coordinates.
Stop losing work across separate tools
Most sailing clubs run on a mix of goodwill, spreadsheets, and a WhatsApp group that nobody reads properly. It works until it doesn't.
Four spreadsheets, none right
The member list is here. The duty roster is there. Boat bookings are in a different folder. Someone updated the wrong version again.
The same four people doing everything
Your secretary is on their third coffee. Your race officer is thinking about resigning. Your commodore hasn't been out on the water in weeks.
See every race duty in one view
Your race secretary sees this every Monday morning. No emails. No spreadsheet-checking. No guesswork. It is duty roster software for sailing clubs, without the chasing.
Manage boats, members and events too
Boats, results, communications, and sailing club membership software built in. All connected.
Boat bookings
Boat Availability
Member management
Members
Race duty roster
Sunday Series
Real screens
See SailHQ in action
Not mockups. The actual product, running today.
Member portal
Members see the weather, their next commitment, and every club area from one personal home screen.
Duty management
See gaps, swaps, qualifications, and member eligibility before the next race day.
Race programme
Keep every active series, date range, race count, and next start in one register.
Built for the phone
The same calendar works in the boat park, at the clubhouse, or on the sofa.
Up and running in an afternoon
No lengthy onboarding. No consultant required. If you can manage a WhatsApp group, you can manage SailHQ.
Leg 1
Set up your club
Add your boats, upload your member list, and configure your race calendar. Set duty rotation rules once and SailHQ handles the rest from there.
Leg 2
Members join and manage themselves
Each member gets an invite link. They log in, see their upcoming duties, book boats, and update their own details - without emailing you.
Leg 3
Run your season with less noise
Reminders go out automatically before every event. Swaps get handled in the app. You see everything from one dashboard and chase nobody.
Manage each part of the sailing season
Built by people who've spent too many Saturday mornings firefighting club admin.
Race Duty Management
Rotation schedules, swap requests, and automated reminders. Set the rules at the start of the season and let it run.
Member Portal
Members view duties, book boats, and update their own profiles. Fewer emails landing in your inbox.
Boat Management
Track which boats are available, who's certified to take them out, and when they're due for maintenance.
Event Management
Regattas, open meetings, training days. One calendar, one place to sign up, one less thing to chase.
Club Reporting
Member attendance, boat usage, event uptake. Numbers that are actually useful to a club secretary.
Automated Notifications
Email reminders before duties and events. You choose what goes out and when - not a fixed template.
Checked country guidance
Separate national rules from state duties.
US Sailing prescriptions cover racing. SafeSport, tax and privacy decisions need their own owners and evidence.
Record the US Sailing relationship.
US Sailing is the national governing body for the sport and the US member authority of World Sailing. Clubs and other organisations can join its membership network.
What the club record should hold.
Keep the organisation membership contact, renewal status and board owner with the club record.
Open the official sourceUse US Sailing prescriptions.
US race committees add the US Sailing Prescriptions to World Sailing rules. The present rule cycle runs from 2025 through 2028.
What the club record should hold.
Save the RRS edition, US prescriptions and the approved notice and sailing instructions for each event.
Open the official sourceFollow SafeSport reporting rules.
Adults with regular contact or authority over minor athletes must take SafeSport training. Suspected child abuse must also be reported to law enforcement.
What the club record should hold.
Track the covered role, training date and reporting contact without storing confidential case detail in general notes.
Open the official sourceTrack US Sailing certifications.
US Sailing courses include Basic Keelboat, Basic Cruising and Performance Sailing. Clubs should store the actual certification name and expiry details.
What the club record should hold.
Record the certification title, issuing school, completion date and any renewal needed for the assigned role.
Open the official sourceGive each club officer the right view
Three roles run most sailing clubs. SailHQ is built for all of them, whether you run a software for dinghy clubs or a yacht club platform.
Club Secretary
Stop being everyone's PA
You answer every email, maintain every list, and process every membership renewal. SailHQ handles the routine stuff so you can focus on the parts only you can do.
- Member onboarding by invite link
- Automated renewal reminders
- One place for all club records
Race Officer
Know your team is actually coming
SailHQ confirms duty allocations and sends reminders automatically. By the time you arrive at the club, you've already had confirmations from your whole team.
- Automated duty reminders
- In-app swap requests
- Last-minute cover notifications
Commodore
Visibility without micromanaging
See what's happening across the club without having to ask. Membership numbers, event uptake, duty coverage - all in one dashboard.
- Club-wide activity dashboard
- Attendance and usage reports
- Granular committee access controls
Built for every committee role - race officers, club secretaries, commodores, membership officers, and treasurers.
Quick answers
Common questions about SailHQ
The five things sailing clubs ask before they sign up.
SailHQ is club management software for US sailing clubs. It handles duty rosters, member records, race series, boats and member access in one system.
SailHQ is for US sailing clubs and yacht clubs. It suits boards that need sailing-specific records and US Sailing terminology.
SailHQ replaces separate roster, membership, boat and calendar tools. It does not replace race scoring, ACH processing or accounting software.
Pricing is based on active member numbers. Every plan includes the full product, setup help and support.
Send us your current member list. We configure your club, import the data and invite members through one secure link.
More questions on the full FAQ page, or talk to the team.
Move your club admin into one system
Request early access and we'll set up SailHQ with you. No sales calls. No lengthy demos. Just a working system.
Want the full detail first? See every SailHQ feature.
Still on a spreadsheet? See the comparison.