Household records
Link adults and juniors. Keep one record for each person.
Sailing club membership
Sailing Club Membership Management Software
SailHQ handles member types, households, renewals and self-service. This edition is written for New Zealand yacht clubs.
Yachting New Zealand is the national body for sailing and boating. Affiliation matters because a club using the Racing Rules of Sailing must belong to the national body.
Reviewed 21 August 2026
Duty roster
Give members control of routine changes
Members update their details. Officers can check status, access and payments.
Renewal status
Track who has renewed and paid. SailHQ does not collect fees today.
Private access
Limit health and emergency records to approved roles.
Related pages: the membership feature, the member self-service portal and SailHQ for membership officers.
Checked country guidance
Make affiliation part of the club record.
Yachting New Zealand links racing rules, safety regulations, training and the annual member return.
Keep Yachting New Zealand affiliation current.
Yachting New Zealand represents affiliated yacht and boating clubs. A club must be affiliated if it wants to run racing under the Racing Rules of Sailing.
What the club record should hold.
Assign the annual member return and levy calculation to a named officer. Preserve the affiliation contact used when national support is requested.
Open the official sourceFollow the Privacy Act 2020.
The Privacy Act applies to clubs and societies that hold personal information. A club must appoint a privacy officer and follow 13 privacy principles.
What the club record should hold.
Record the privacy officer, purpose, access rule and serious-harm assessment route for club data.
Open the official sourceCollect fees by BECS Direct Debit.
Under BECS, a signed authority enables regular fee collection in New Zealand. Its lifecycle belongs beside the relevant membership.
What the club record should hold.
Link the authority code, latest collection state and cancellation date. Leave account data with the payment provider.
Open the official sourceRecord child safeguarding work.
Yachting New Zealand supports club leaders with child safeguarding practices and training. Its coaching recognition pathway includes a Child Safeguarding module.
What the club record should hold.
Track the club policy, safeguarding contact, coach module status and route for reporting concerns.
Open the official source
Product scope
Know what SailHQ does today
SailHQ keeps the committee record. Yachting New Zealand, Maritime New Zealand and government agencies keep the official rules.
In SailHQ now
Members, households, duty roster, race series, boats, roles, weather and the club portal.
Kept in specialist systems
Race scoring, fee collection, formal accounts and advice from official or professional sources.
Common questions
New Zealand club questions
It can keep member categories and the responsible officer clear. The club still submits the official return through Yachting New Zealand.
Yes. Link the category, inspection or dispensation decision to the event and the officer who checked it.
No. SailHQ manages club records. Race scoring, fee collection and formal accounts stay in specialist systems.
Yes. The committee can set local roles and record the training the club accepts.
The main app and database are hosted in the UK. Clubs abroad should include this in their privacy review.
SailHQ records payment status but does not collect fees. Clubs can keep using BECS Direct Debit or their current provider.
Bring your New Zealand club records to the demo
See the affiliation return, levy categories and roster roles reflected in one New Zealand setup.