Payment status
Record paid, unpaid and overdue status against the member.
For club treasurers
SailHQ for Treasurers
See who renewed and paid while formal accounts stay in your accounts system. This edition is written for New Zealand yacht clubs.
Yachting New Zealand is the national body for sailing and boating. Affiliation matters because a club using the Racing Rules of Sailing must belong to the national body.
Reviewed 21 August 2026
Duty roster
Keep a clean boundary around club finance
SailHQ records status. Your bank, payment provider and accounts system handle the money.
Member types
Keep the fee and renewal rules used by each member type.
Accounts boundary
Export or reconcile records without treating SailHQ as the formal ledger.
Related pages: membership and payment status, SailHQ pricing and SailHQ for membership officers.
Checked country guidance
Make affiliation part of the club record.
Yachting New Zealand links racing rules, safety regulations, training and the annual member return.
Keep Yachting New Zealand affiliation current.
Yachting New Zealand represents affiliated yacht and boating clubs. A club must be affiliated if it wants to run racing under the Racing Rules of Sailing.
What the club record should hold.
Assign the annual member return and levy calculation to a named officer. Preserve the affiliation contact used when national support is requested.
Open the official sourceCheck sports club tax exemptions.
A sports club may qualify for an income tax exemption. PAYE and GST can still apply, and clubs without full exemption must file an IR9 return.
What the club record should hold.
Keep exemption status, GST and PAYE decisions, IR9 dates and the treasurer responsible for each return.
Open the official sourceCollect fees by BECS Direct Debit.
Under BECS, a signed authority enables regular fee collection in New Zealand. Its lifecycle belongs beside the relevant membership.
What the club record should hold.
Link the authority code, latest collection state and cancellation date. Leave account data with the payment provider.
Open the official sourceFollow the Privacy Act 2020.
The Privacy Act applies to clubs and societies that hold personal information. A club must appoint a privacy officer and follow 13 privacy principles.
What the club record should hold.
Record the privacy officer, purpose, access rule and serious-harm assessment route for club data.
Open the official source
Product scope
Know what SailHQ does today
SailHQ keeps the committee record. Yachting New Zealand, Maritime New Zealand and government agencies keep the official rules.
In SailHQ now
Members, households, duty roster, race series, boats, roles, weather and the club portal.
Kept in specialist systems
Race scoring, fee collection, formal accounts and advice from official or professional sources.
Common questions
New Zealand club questions
It can keep member categories and the responsible officer clear. The club still submits the official return through Yachting New Zealand.
Yes. Link the category, inspection or dispensation decision to the event and the officer who checked it.
No. SailHQ manages club records. Race scoring, fee collection and formal accounts stay in specialist systems.
Yes. The committee can set local roles and record the training the club accepts.
The main app and database are hosted in the UK. Clubs abroad should include this in their privacy review.
SailHQ records payment status but does not collect fees. Clubs can keep using BECS Direct Debit or their current provider.
Bring your New Zealand club records to the demo
See the affiliation return, levy categories and roster roles reflected in one New Zealand setup.