Duties and members
Duty eligibility uses the same member and qualification records as the club portal.
SailHQ vs separate tools
SailHQ vs Single-Feature Club Tools
A separate tool can be right for one job. Problems start when every tool keeps its own member list. This edition is written for New Zealand yacht clubs.
Yachting New Zealand is the national body for sailing and boating. Affiliation matters because a club using the Racing Rules of Sailing must belong to the national body.
Reviewed 21 August 2026
Duty roster
Check the joins between each tool
A duty change, new qualification or lapsed member should not need four manual updates.
Events and boats
Race dates, member boats and club roles sit beside the main member record.
Keep true specialists
Use dedicated race scoring and accounts software where those tools remain stronger.
Related pages: the full software comparison hub, sailing club duty software and sailing club membership management.
Checked country guidance
Make affiliation part of the club record.
Yachting New Zealand links racing rules, safety regulations, training and the annual member return.
Keep Yachting New Zealand affiliation current.
Yachting New Zealand represents affiliated yacht and boating clubs. A club must be affiliated if it wants to run racing under the Racing Rules of Sailing.
What the club record should hold.
Assign the annual member return and levy calculation to a named officer. Preserve the affiliation contact used when national support is requested.
Open the official sourceTrack Yachting New Zealand training.
Yachting New Zealand supports Learn to Sail delivery through clubs and accredited providers. Dinghy and keelboat pathways need the completed stage to remain visible.
What the club record should hold.
Write the syllabus stage, delivery club, boat pathway and coach status into the person's boating history.
Open the official sourceUse Yachting New Zealand prescriptions.
Race committees work from Yachting New Zealand prescriptions and Safety Regulations alongside World Sailing rules for 2025-2028. A dispensation can alter the usual safety requirement.
What the club record should hold.
Store the rules edition, New Zealand prescriptions, safety category, inspection and any approved dispensation.
Open the official source
Product scope
Know what SailHQ does today
SailHQ keeps the committee record. Yachting New Zealand, Maritime New Zealand and government agencies keep the official rules.
In SailHQ now
Members, households, duty roster, race series, boats, roles, weather and the club portal.
Kept in specialist systems
Race scoring, fee collection, formal accounts and advice from official or professional sources.
Common questions
New Zealand club questions
It can keep member categories and the responsible officer clear. The club still submits the official return through Yachting New Zealand.
Yes. Link the category, inspection or dispensation decision to the event and the officer who checked it.
No. SailHQ manages club records. Race scoring, fee collection and formal accounts stay in specialist systems.
Yes. The committee can set local roles and record the training the club accepts.
The main app and database are hosted in the UK. Clubs abroad should include this in their privacy review.
SailHQ records payment status but does not collect fees. Clubs can keep using BECS Direct Debit or their current provider.
Bring your New Zealand club records to the demo
See the affiliation return, levy categories and roster roles reflected in one New Zealand setup.