Named sailing roles
Clubs set their own race, safety, shore and committee roles.
SailHQ vs general club software
SailHQ vs Generalist Club Software
General club software can manage contacts and fees. SailHQ also links duties, boats, race series and sailing qualifications. This edition is written for New Zealand yacht clubs.
Yachting New Zealand is the national body for sailing and boating. Affiliation matters because a club using the Racing Rules of Sailing must belong to the national body.
Reviewed 21 August 2026
Duty roster
Check whether the product understands the work
A custom text field is not the same as a rule that controls who can take a safety role.
Qualification gates
A duty can require an exact certificate before a member can take the role.
Series records
Race counts, dates and discards sit in a sailing series rather than a general event list.
Related pages: the full software comparison hub, the complete SailHQ feature list and the sailing club software overview.
Checked country guidance
Make affiliation part of the club record.
Yachting New Zealand links racing rules, safety regulations, training and the annual member return.
Keep Yachting New Zealand affiliation current.
Yachting New Zealand represents affiliated yacht and boating clubs. A club must be affiliated if it wants to run racing under the Racing Rules of Sailing.
What the club record should hold.
Assign the annual member return and levy calculation to a named officer. Preserve the affiliation contact used when national support is requested.
Open the official sourceTrack Yachting New Zealand training.
Yachting New Zealand supports Learn to Sail delivery through clubs and accredited providers. Dinghy and keelboat pathways need the completed stage to remain visible.
What the club record should hold.
Write the syllabus stage, delivery club, boat pathway and coach status into the person's boating history.
Open the official sourceUse Yachting New Zealand prescriptions.
Race committees work from Yachting New Zealand prescriptions and Safety Regulations alongside World Sailing rules for 2025-2028. A dispensation can alter the usual safety requirement.
What the club record should hold.
Store the rules edition, New Zealand prescriptions, safety category, inspection and any approved dispensation.
Open the official source
Product scope
Know what SailHQ does today
SailHQ keeps the committee record. Yachting New Zealand, Maritime New Zealand and government agencies keep the official rules.
In SailHQ now
Members, households, duty roster, race series, boats, roles, weather and the club portal.
Kept in specialist systems
Race scoring, fee collection, formal accounts and advice from official or professional sources.
Common questions
New Zealand club questions
It can keep member categories and the responsible officer clear. The club still submits the official return through Yachting New Zealand.
Yes. Link the category, inspection or dispensation decision to the event and the officer who checked it.
No. SailHQ manages club records. Race scoring, fee collection and formal accounts stay in specialist systems.
Yes. The committee can set local roles and record the training the club accepts.
The main app and database are hosted in the UK. Clubs abroad should include this in their privacy review.
SailHQ records payment status but does not collect fees. Clubs can keep using BECS Direct Debit or their current provider.
Bring your New Zealand club records to the demo
See the affiliation return, levy categories and roster roles reflected in one New Zealand setup.