Role-based access
Set clear access for club officers, race teams and membership volunteers.
Software for yacht clubs
Yacht Club Management Software
SailHQ gives the board or committee one view of members, roles, boats and club events. This edition is written for Canadian sailing clubs.
Sail Canada delivers many club programmes through ten provincial sailing associations. Clubs join through their province, so national and provincial records need clear owners.
Reviewed 21 August 2026
Duty roster
Support several officers without making several databases
Each officer gets the access needed for the role. The member record stays shared and current.
Member boats
Link boats, classes and storage details to the correct member record.
Club programme
Keep racing, cruising and social events in one member-facing calendar.
Related pages: member boat records, club roles and permissions and sailing club membership management.
Checked country guidance
Keep the provincial route visible.
Sail Canada sets national programmes and prescriptions. Provincial associations handle club membership and many local services.
Record the route through Sail Canada.
Canadian clubs become Sail Canada members through their provincial sailing association. Sail Canada programmes and services are delivered through those provincial bodies.
What the club record should hold.
Keep the PSA name, membership return status, member categories and board owner in the club record.
Open the official sourceCheck federal and provincial privacy laws.
PIPEDA usually applies when a nonprofit carries out commercial activity. Provincial privacy laws can apply instead of, or alongside, federal rules.
What the club record should hold.
Record the province, coverage decision, privacy officer and breach assessment route for each data set.
Open the official sourceUse Sail Canada prescriptions.
Canadian race documents should identify Sail Canada Prescriptions for the current World Sailing cycle. Offshore organizers also review the Special Regulations.
What the club record should hold.
Store the rules edition, Canadian prescriptions, event category and approved notice and instructions.
Open the official sourceTrack CANSail qualifications.
CANSail is Sail Canada's national dinghy and skiff training programme. Clubs should record the level and the training provider.
What the club record should hold.
Record the CANSail level, certified provider, completion date and any instructor qualification needed.
Open the official source
Product scope
Know what SailHQ does today
SailHQ stores the national, provincial and club record without treating one layer as legal advice for another.
In SailHQ now
Members, households, duty roster, race series, boats, roles, weather and the club portal.
Kept in specialist systems
Race scoring, fee collection, formal accounts and advice from official or professional sources.
Common questions
Canadian club questions
Yes. Keep the PSA, club membership return and responsible board member with the Sail Canada relationship.
No. Federal and provincial coverage varies. SailHQ records the club decision, access rules and review date.
No. SailHQ manages club records. Race scoring, fee collection and formal accounts stay in specialist systems.
Yes. The board can set local roles and record the training the club accepts.
The main app and database are hosted in the UK. Clubs abroad should include this in their privacy review.
SailHQ records payment status but does not collect fees. Clubs can keep using pre-authorized debit or their current provider.
Map your Canadian club structure in the demo
The walkthrough can map the PSA relationship, CANSail history and PAD authorizations already managed by your board.