Household records
Link adults and juniors. Keep one record for each person.
Sailing club membership
Sailing Club Membership Management Software
SailHQ handles member types, households, renewals and self-service. This edition is written for Canadian sailing clubs.
Sail Canada delivers many club programmes through ten provincial sailing associations. Clubs join through their province, so national and provincial records need clear owners.
Reviewed 21 August 2026
Duty roster
Give members control of routine changes
Members update their details. Officers can check status, access and payments.
Renewal status
Track who has renewed and paid. SailHQ does not collect fees today.
Private access
Limit health and emergency records to approved roles.
Related pages: the membership feature, the member self-service portal and SailHQ for membership officers.
Checked country guidance
Keep the provincial route visible.
Sail Canada sets national programmes and prescriptions. Provincial associations handle club membership and many local services.
Record the route through Sail Canada.
Canadian clubs become Sail Canada members through their provincial sailing association. Sail Canada programmes and services are delivered through those provincial bodies.
What the club record should hold.
Keep the PSA name, membership return status, member categories and board owner in the club record.
Open the official sourceCheck federal and provincial privacy laws.
PIPEDA usually applies when a nonprofit carries out commercial activity. Provincial privacy laws can apply instead of, or alongside, federal rules.
What the club record should hold.
Record the province, coverage decision, privacy officer and breach assessment route for each data set.
Open the official sourceCollect fees by pre-authorized debit.
A pre-authorized debit agreement permits repeat Canadian fee collections. The member profile can carry its authorization and transaction history.
What the club record should hold.
Save the PAD agreement ID, latest result and revocation event. Do not copy bank information into the club database.
Open the official sourceFollow Sail Canada Safe Sport rules.
Sail Canada applies the Universal Code of Conduct to Prevent and Address Maltreatment in Sport. Screening and criminal record checks can be required.
What the club record should hold.
Track the screening level, check date, Safe Sport training and independent complaint route for each role.
Open the official source
Product scope
Know what SailHQ does today
SailHQ stores the national, provincial and club record without treating one layer as legal advice for another.
In SailHQ now
Members, households, duty roster, race series, boats, roles, weather and the club portal.
Kept in specialist systems
Race scoring, fee collection, formal accounts and advice from official or professional sources.
Common questions
Canadian club questions
Yes. Keep the PSA, club membership return and responsible board member with the Sail Canada relationship.
No. Federal and provincial coverage varies. SailHQ records the club decision, access rules and review date.
No. SailHQ manages club records. Race scoring, fee collection and formal accounts stay in specialist systems.
Yes. The board can set local roles and record the training the club accepts.
The main app and database are hosted in the UK. Clubs abroad should include this in their privacy review.
SailHQ records payment status but does not collect fees. Clubs can keep using pre-authorized debit or their current provider.
Map your Canadian club structure in the demo
The walkthrough can map the PSA relationship, CANSail history and PAD authorizations already managed by your board.