Member portal dashboard
A personal home screen with club conditions, the next commitment, and direct routes into every member area.
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Switch between desktop and mobile. Every image comes from the same working SailHQ test club, with the same data and the same permissions.
The Canadian edition uses local terms such as duty roster.
52 screenshots captured 19 August 2026
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Pick a screen size
The workflow stays familiar. The layout changes for the screen in front of you.
Start here
The member portal, the club admin home, and the shared calendar. These are the screens people use most.
Club admin dashboard
The committee view. Membership, duties, racing, events, fleet, safety, communications, and website tools are one click away.
Master calendar
Race days, club events, and duty roles share one calendar. Filters separate the programme without splitting the data.
Members and communication
Member records stay useful to the committee without exposing private details to the wider club.
Member directory
Members can find one another by name. Contact details remain hidden until the club decides otherwise.
Member register
Committee users can filter the complete register by status and membership type, then open one record for the detail.
MemberMail
Private club correspondence stays inside SailHQ, alongside the member record and the rest of the club work.
Events and duties
Plan the club programme, collect responses, fill the rota, and see gaps before race day.
Club events
Members see upcoming socials, training days, workshops, and race events in a clean chronological list.
Events desk
Admins publish events, manage types, review responses, and move straight into the master calendar.
My duties
Members see what they owe, what is confirmed, and which open roles they can take without chasing the duty officer.
Duty roster
The duty team sees upcoming days, unfilled slots, swaps, role settings, qualifications, and member eligibility together.
Racing and on-water work
Build the race programme, publish results, and keep the live on-water board close to the schedule.
Results and standings
Members can browse published series and open the detail without learning a separate results system.
Racing admin
Series categories, templates, active series, and Sailwave results sit inside one race office.
Current series
A single register shows dates, race counts, the next race, and status for every active series.
On Water board
The live operations screen tracks club status, expected returns, overdue boats, and the member sign-on state.
Fleet
Members manage their boats. Club officers keep the full fleet, classes, ownership, and storage data in one register.
Member fleet
Each sailor gets a personal boat list, club fleet totals, and a clear route to register another boat.
Fleet register
Admins can search the full fleet, manage classes, and see club-owned and member-owned boats separately.
News, documents, and governance
The club record stays connected. Updates, files, committees, positions, and current officers live beside the operational tools.
Club news
Members get one readable feed for club news, safety updates, training, and racing notices.
News admin
Committee users write, categorise, publish, archive, and search every club update.
Document library
Members find policies, minutes, sailing instructions, and handbooks without searching old email threads.
Documents admin
Admins publish files, organise categories, control visibility, and keep the library current.
Committees and officers
Members can see who holds each club role and how the committees fit together.
Committees admin
Admins maintain committees, public descriptions, positions, and the current holder of each role.
Safety
Members can report concerns. Club officers can triage incidents, own actions, and keep risk assessments under review.
Member safety
A clear route to report an incident, near miss, hazard, or boat damage, with a private-by-default explanation.
Safety desk
Officers see open reports, corrective actions, current assessments, and the latest triage work.
Risk assessments
Current risk assessments stay visible with review dates, owners, and a direct route into each record.
Club website
The public website uses the same club data as the portal, so officers do not maintain the same information twice.
Website admin
Publish pages, manage images, change the theme, and confirm the public site status from one screen.
Checked country guidance
Keep the provincial route visible.
Sail Canada sets national programmes and prescriptions. Provincial associations handle club membership and many local services.
Record the route through Sail Canada.
Canadian clubs become Sail Canada members through their provincial sailing association. Sail Canada programmes and services are delivered through those provincial bodies.
What the club record should hold.
Keep the PSA name, membership return status, member categories and board owner in the club record.
Open the official sourceUse Sail Canada prescriptions.
Canadian race documents should identify Sail Canada Prescriptions for the current World Sailing cycle. Offshore organizers also review the Special Regulations.
What the club record should hold.
Store the rules edition, Canadian prescriptions, event category and approved notice and instructions.
Open the official sourceCheck federal and provincial privacy laws.
PIPEDA usually applies when a nonprofit carries out commercial activity. Provincial privacy laws can apply instead of, or alongside, federal rules.
What the club record should hold.
Record the province, coverage decision, privacy officer and breach assessment route for each data set.
Open the official sourceTrack CANSail qualifications.
CANSail is Sail Canada's national dinghy and skiff training programme. Clubs should record the level and the training provider.
What the club record should hold.
Record the CANSail level, certified provider, completion date and any instructor qualification needed.
Open the official sourceWant to click through it yourself?
A live demo uses the same working screens shown here. Bring one awkward club process and we will walk it through.