The 8am WhatsApp message
Your race officer has pulled out. Your deputy isn't responding. You're an hour before the start gun, working through your contacts list.
Made for Canadian sailing clubs
Sailing Club Management Software
SailHQ gives Canadian boards one place for race duties, boat bookings and member records. Members get one clear login.
Sail Canada delivers many club programmes through ten provincial sailing associations. Clubs join through their province, so national and provincial records need clear owners.
Last updated 21 August 2026
One login, one club
Run the whole club from one system
The jobs that live in six spreadsheets and a WhatsApp group, brought together into a single system your committee and members share.
Duty roster
Assignments, swaps and reminders.
Member portal
Every member's duties, boats and profile.
Race series
Templates, fixtures and race days.
Events and calendar
The whole club programme in one view.
Boat register
Members' boats and the club fleet.
Live weather
Conditions from your club's coordinates.
Stop losing work across separate tools
Most sailing clubs run on a mix of goodwill, spreadsheets, and a WhatsApp group that nobody reads properly. It works until it doesn't.
Four spreadsheets, none right
The member list is here. The duty roster is there. Boat bookings are in a different folder. Someone updated the wrong version again.
The same four people doing everything
Your secretary is on their third coffee. Your race officer is thinking about resigning. Your commodore hasn't been out on the water in weeks.
See every race duty in one view
Your race secretary sees this every Monday morning. No emails. No spreadsheet-checking. No guesswork. It is duty roster software for sailing clubs, without the chasing.
Manage boats, members and events too
Boats, results, communications, and sailing club membership software built in. All connected.
Boat bookings
Boat Availability
Member management
Members
Race duty roster
Sunday Series
Real screens
See SailHQ in action
Not mockups. The actual product, running today.
Member portal
Members see the weather, their next commitment, and every club area from one personal home screen.
Duty management
See gaps, swaps, qualifications, and member eligibility before the next race day.
Race programme
Keep every active series, date range, race count, and next start in one register.
Built for the phone
The same calendar works in the boat park, at the clubhouse, or on the sofa.
Up and running in an afternoon
No lengthy onboarding. No consultant required. If you can manage a WhatsApp group, you can manage SailHQ.
Leg 1
Set up your club
Add your boats, upload your member list, and configure your race calendar. Set duty rotation rules once and SailHQ handles the rest from there.
Leg 2
Members join and manage themselves
Each member gets an invite link. They log in, see their upcoming duties, book boats, and update their own details - without emailing you.
Leg 3
Run your season with less noise
Reminders go out automatically before every event. Swaps get handled in the app. You see everything from one dashboard and chase nobody.
Manage each part of the sailing season
Built by people who've spent too many Saturday mornings firefighting club admin.
Race Duty Management
Rotation schedules, swap requests, and automated reminders. Set the rules at the start of the season and let it run.
Member Portal
Members view duties, book boats, and update their own profiles. Fewer emails landing in your inbox.
Boat Management
Track which boats are available, who's certified to take them out, and when they're due for maintenance.
Event Management
Regattas, open meetings, training days. One calendar, one place to sign up, one less thing to chase.
Club Reporting
Member attendance, boat usage, event uptake. Numbers that are actually useful to a club secretary.
Automated Notifications
Email reminders before duties and events. You choose what goes out and when - not a fixed template.
Checked country guidance
Keep the provincial route visible.
Sail Canada sets national programmes and prescriptions. Provincial associations handle club membership and many local services.
Record the route through Sail Canada.
Canadian clubs become Sail Canada members through their provincial sailing association. Sail Canada programmes and services are delivered through those provincial bodies.
What the club record should hold.
Keep the PSA name, membership return status, member categories and board owner in the club record.
Open the official sourceUse Sail Canada prescriptions.
Canadian race documents should identify Sail Canada Prescriptions for the current World Sailing cycle. Offshore organizers also review the Special Regulations.
What the club record should hold.
Store the rules edition, Canadian prescriptions, event category and approved notice and instructions.
Open the official sourceFollow Sail Canada Safe Sport rules.
Sail Canada applies the Universal Code of Conduct to Prevent and Address Maltreatment in Sport. Screening and criminal record checks can be required.
What the club record should hold.
Track the screening level, check date, Safe Sport training and independent complaint route for each role.
Open the official sourceCheck federal and provincial privacy laws.
PIPEDA usually applies when a nonprofit carries out commercial activity. Provincial privacy laws can apply instead of, or alongside, federal rules.
What the club record should hold.
Record the province, coverage decision, privacy officer and breach assessment route for each data set.
Open the official sourceGive each club officer the right view
Three roles run most sailing clubs. SailHQ is built for all of them, whether you run a software for dinghy clubs or a yacht club platform.
Club Secretary
Stop being everyone's PA
You answer every email, maintain every list, and process every membership renewal. SailHQ handles the routine stuff so you can focus on the parts only you can do.
- Member onboarding by invite link
- Automated renewal reminders
- One place for all club records
Race Officer
Know your team is actually coming
SailHQ confirms duty allocations and sends reminders automatically. By the time you arrive at the club, you've already had confirmations from your whole team.
- Automated duty reminders
- In-app swap requests
- Last-minute cover notifications
Commodore
Visibility without micromanaging
See what's happening across the club without having to ask. Membership numbers, event uptake, duty coverage - all in one dashboard.
- Club-wide activity dashboard
- Attendance and usage reports
- Granular committee access controls
Built for every committee role - race officers, club secretaries, commodores, membership officers, and treasurers.
Quick answers
Common questions about SailHQ
The five things sailing clubs ask before they sign up.
SailHQ is club management software for Canadian sailing clubs. It handles duty rosters, member records, race series, boats and member access in one system.
SailHQ is for Canadian sailing clubs and yacht clubs. It suits boards that need sailing-specific records and Sail Canada terminology.
SailHQ replaces separate roster, membership, boat and calendar tools. It does not replace race scoring, pre-authorized debit processing or accounting software.
Pricing is based on active member numbers. Every plan includes the full product, setup help and support.
Send us your current member list. We configure your club, import the data and invite members through one secure link.
More questions on the full FAQ page, or talk to the team.
Move your club admin into one system
Request early access and we'll set up SailHQ with you. No sales calls. No lengthy demos. Just a working system.
Want the full detail first? See every SailHQ feature.
Still on a spreadsheet? See the comparison.