Role-based access
Set clear access for club officers, race teams and membership volunteers.
Software for yacht clubs
Yacht Club Management Software
SailHQ gives the board or committee one view of members, roles, boats and club events. This edition is written for Australian sailing clubs.
Australian Sailing is the national sporting organisation for sailing. Affiliation links clubs to national support, while state and territory rules still affect screening and privacy.
Reviewed 21 August 2026
Duty roster
Support several officers without making several databases
Each officer gets the access needed for the role. The member record stays shared and current.
Member boats
Link boats, classes and storage details to the correct member record.
Club programme
Keep racing, cruising and social events in one member-facing calendar.
Related pages: member boat records, club roles and permissions and sailing club membership management.
Checked country guidance
Join national sailing rules to local checks.
Australian prescriptions and Special Regulations sit beside integrity policies and state screening requirements.
Link the club to Australian Sailing.
Australian Sailing leads the sport nationwide. Affiliated clubs can use its club support, training and technical services.
What the club record should hold.
Put the annual affiliation return against its committee portfolio. Name the state association liaison and current affiliation status.
Open the official sourceCheck Privacy Act coverage.
The Privacy Act 1988 covers clubs above the turnover threshold. Smaller clubs can also be covered when they provide health services or hold health information.
What the club record should hold.
Record the coverage decision, privacy contact, data location and response plan for eligible breaches.
Open the official sourceUse Australian Sailing prescriptions.
For the 2025-2028 cycle, Australian Sailing adds national prescriptions to World Sailing rules. The boat and event determine which Special Regulations matter.
What the club record should hold.
Store the rules edition, Australian prescriptions, Special Regulations category and approved race documents.
Open the official sourceTrack Australian Sailing qualifications.
Australian Sailing delivers national training schemes through accredited centres. Course streams and instructor credentials determine which activity a person can lead.
What the club record should hold.
Capture the centre, course stream, instructor endorsement and credential currency before allocating training work.
Open the official source
Product scope
Know what SailHQ does today
SailHQ records the committee decision. Australian Sailing and the relevant government body remain the authority.
In SailHQ now
Members, households, duty roster, race series, boats, roles, weather and the club portal.
Kept in specialist systems
Race scoring, fee collection, formal accounts and advice from official or professional sources.
Common questions
Australian club questions
Yes. Store the state or territory, check type, status and review date against the role that needs it.
No. The race team chooses the correct regulation category and keeps the official document. SailHQ records the event decision.
No. SailHQ manages club records. Race scoring, fee collection and formal accounts stay in specialist systems.
Yes. The committee can set local roles and record the training the club accepts.
The main app and database are hosted in the UK. Clubs abroad should include this in their privacy review.
SailHQ records payment status but does not collect fees. Clubs can keep using BECS Direct Debit or their current provider.
Use your Australian club setup in the demo
Bring a sample roster plus the Australian Sailing and state-screening records your committee relies on.