The 8am WhatsApp message
Your race officer has pulled out. Your deputy isn't responding. You're an hour before the start gun, working through your contacts list.
Made for Australian sailing clubs
Sailing Club Management Software
SailHQ gives Australian committees one place for race duties, boat bookings and member records. Members get one clear login.
Australian Sailing is the national sporting organisation for sailing. Affiliation links clubs to national support, while state and territory rules still affect screening and privacy.
Last updated 21 August 2026
One login, one club
Run the whole club from one system
The jobs that live in six spreadsheets and a WhatsApp group, brought together into a single system your committee and members share.
Duty roster
Assignments, swaps and reminders.
Member portal
Every member's duties, boats and profile.
Race series
Templates, fixtures and race days.
Events and calendar
The whole club programme in one view.
Boat register
Members' boats and the club fleet.
Live weather
Conditions from your club's coordinates.
Stop losing work across separate tools
Most sailing clubs run on a mix of goodwill, spreadsheets, and a WhatsApp group that nobody reads properly. It works until it doesn't.
Four spreadsheets, none right
The member list is here. The duty roster is there. Boat bookings are in a different folder. Someone updated the wrong version again.
The same four people doing everything
Your secretary is on their third coffee. Your race officer is thinking about resigning. Your commodore hasn't been out on the water in weeks.
See every race duty in one view
Your race secretary sees this every Monday morning. No emails. No spreadsheet-checking. No guesswork. It is duty roster software for sailing clubs, without the chasing.
Manage boats, members and events too
Boats, results, communications, and sailing club membership software built in. All connected.
Boat bookings
Boat Availability
Member management
Members
Race duty roster
Sunday Series
Real screens
See SailHQ in action
Not mockups. The actual product, running today.
Member portal
Members see the weather, their next commitment, and every club area from one personal home screen.
Duty management
See gaps, swaps, qualifications, and member eligibility before the next race day.
Race programme
Keep every active series, date range, race count, and next start in one register.
Built for the phone
The same calendar works in the boat park, at the clubhouse, or on the sofa.
Up and running in an afternoon
No lengthy onboarding. No consultant required. If you can manage a WhatsApp group, you can manage SailHQ.
Leg 1
Set up your club
Add your boats, upload your member list, and configure your race calendar. Set duty rotation rules once and SailHQ handles the rest from there.
Leg 2
Members join and manage themselves
Each member gets an invite link. They log in, see their upcoming duties, book boats, and update their own details - without emailing you.
Leg 3
Run your season with less noise
Reminders go out automatically before every event. Swaps get handled in the app. You see everything from one dashboard and chase nobody.
Manage each part of the sailing season
Built by people who've spent too many Saturday mornings firefighting club admin.
Race Duty Management
Rotation schedules, swap requests, and automated reminders. Set the rules at the start of the season and let it run.
Member Portal
Members view duties, book boats, and update their own profiles. Fewer emails landing in your inbox.
Boat Management
Track which boats are available, who's certified to take them out, and when they're due for maintenance.
Event Management
Regattas, open meetings, training days. One calendar, one place to sign up, one less thing to chase.
Club Reporting
Member attendance, boat usage, event uptake. Numbers that are actually useful to a club secretary.
Automated Notifications
Email reminders before duties and events. You choose what goes out and when - not a fixed template.
Checked country guidance
Join national sailing rules to local checks.
Australian prescriptions and Special Regulations sit beside integrity policies and state screening requirements.
Link the club to Australian Sailing.
Australian Sailing leads the sport nationwide. Affiliated clubs can use its club support, training and technical services.
What the club record should hold.
Put the annual affiliation return against its committee portfolio. Name the state association liaison and current affiliation status.
Open the official sourceUse Australian Sailing prescriptions.
For the 2025-2028 cycle, Australian Sailing adds national prescriptions to World Sailing rules. The boat and event determine which Special Regulations matter.
What the club record should hold.
Store the rules edition, Australian prescriptions, Special Regulations category and approved race documents.
Open the official sourceApply the national integrity policies.
Australian Sailing publishes a Safeguarding Children and Young People Policy. Clubs must also check the screening rules in their state or territory.
What the club record should hold.
Separate the Working With Children screening evidence from the national integrity-policy acknowledgement. Give both an owner and review date.
Open the official sourceCheck Privacy Act coverage.
The Privacy Act 1988 covers clubs above the turnover threshold. Smaller clubs can also be covered when they provide health services or hold health information.
What the club record should hold.
Record the coverage decision, privacy contact, data location and response plan for eligible breaches.
Open the official sourceGive each club officer the right view
Three roles run most sailing clubs. SailHQ is built for all of them, whether you run a software for dinghy clubs or a yacht club platform.
Club Secretary
Stop being everyone's PA
You answer every email, maintain every list, and process every membership renewal. SailHQ handles the routine stuff so you can focus on the parts only you can do.
- Member onboarding by invite link
- Automated renewal reminders
- One place for all club records
Race Officer
Know your team is actually coming
SailHQ confirms duty allocations and sends reminders automatically. By the time you arrive at the club, you've already had confirmations from your whole team.
- Automated duty reminders
- In-app swap requests
- Last-minute cover notifications
Commodore
Visibility without micromanaging
See what's happening across the club without having to ask. Membership numbers, event uptake, duty coverage - all in one dashboard.
- Club-wide activity dashboard
- Attendance and usage reports
- Granular committee access controls
Built for every committee role - race officers, club secretaries, commodores, membership officers, and treasurers.
Quick answers
Common questions about SailHQ
The five things sailing clubs ask before they sign up.
SailHQ is club management software for Australian sailing clubs. It handles duty rosters, member records, race series, boats and member access in one system.
SailHQ is for Australian sailing clubs and yacht clubs. It suits committees that need sailing-specific records and Australian Sailing terminology.
SailHQ replaces separate roster, membership, boat and calendar tools. It does not replace race scoring, BECS payment processing or accounting software.
Pricing is based on active member numbers. Every plan includes the full product, setup help and support.
Send us your current member list. We configure your club, import the data and invite members through one secure link.
More questions on the full FAQ page, or talk to the team.
Move your club admin into one system
Request early access and we'll set up SailHQ with you. No sales calls. No lengthy demos. Just a working system.
Want the full detail first? See every SailHQ feature.
Still on a spreadsheet? See the comparison.