Payment status
Record paid, unpaid and overdue status against the member.
For club treasurers
SailHQ for Treasurers
See who renewed and paid while formal accounts stay in your accounts system. This edition is written for Australian sailing clubs.
Australian Sailing is the national sporting organisation for sailing. Affiliation links clubs to national support, while state and territory rules still affect screening and privacy.
Reviewed 21 August 2026
Duty roster
Keep a clean boundary around club finance
SailHQ records status. Your bank, payment provider and accounts system handle the money.
Member types
Keep the fee and renewal rules used by each member type.
Accounts boundary
Export or reconcile records without treating SailHQ as the formal ledger.
Related pages: membership and payment status, SailHQ pricing and SailHQ for membership officers.
Checked country guidance
Join national sailing rules to local checks.
Australian prescriptions and Special Regulations sit beside integrity policies and state screening requirements.
Link the club to Australian Sailing.
Australian Sailing leads the sport nationwide. Affiliated clubs can use its club support, training and technical services.
What the club record should hold.
Put the annual affiliation return against its committee portfolio. Name the state association liaison and current affiliation status.
Open the official sourceReview the sporting club exemption.
A sporting club may qualify for income tax exemption when it meets the main purpose tests. GST and other tax duties can still apply.
What the club record should hold.
Keep the self-review date, GST status and adviser decision with the treasurer handover record.
Open the official sourceCollect fees by BECS Direct Debit.
Australian BECS collections start with a Direct Debit Request. A member record can show the request reference, advance notice and any failed collection.
What the club record should hold.
Keep only the Direct Debit Request reference, collection outcome and notice state. The provider retains the account details and authority.
Open the official sourceCheck Privacy Act coverage.
The Privacy Act 1988 covers clubs above the turnover threshold. Smaller clubs can also be covered when they provide health services or hold health information.
What the club record should hold.
Record the coverage decision, privacy contact, data location and response plan for eligible breaches.
Open the official source
Product scope
Know what SailHQ does today
SailHQ records the committee decision. Australian Sailing and the relevant government body remain the authority.
In SailHQ now
Members, households, duty roster, race series, boats, roles, weather and the club portal.
Kept in specialist systems
Race scoring, fee collection, formal accounts and advice from official or professional sources.
Common questions
Australian club questions
Yes. Store the state or territory, check type, status and review date against the role that needs it.
No. The race team chooses the correct regulation category and keeps the official document. SailHQ records the event decision.
No. SailHQ manages club records. Race scoring, fee collection and formal accounts stay in specialist systems.
Yes. The committee can set local roles and record the training the club accepts.
The main app and database are hosted in the UK. Clubs abroad should include this in their privacy review.
SailHQ records payment status but does not collect fees. Clubs can keep using BECS Direct Debit or their current provider.
Use your Australian club setup in the demo
Bring a sample roster plus the Australian Sailing and state-screening records your committee relies on.