Custom roles
Use the officer and volunteer names your club already knows.
Roles and permissions
Committee Roles and Permissions
Set roles around real club work and keep private records limited. This edition is written for Australian sailing clubs.
Australian Sailing is the national sporting organisation for sailing. Affiliation links clubs to national support, while state and territory rules still affect screening and privacy.
Reviewed 21 August 2026
Duty roster
Keep access narrow and easy to review
A volunteer should see the records needed for the role, not the whole database.
Private fields
Limit health, emergency, payment and safeguarding records.
Change record
Keep a clear trail when status or access changes.
Related pages: SailHQ for club secretaries, SailHQ for commodores and SailHQ security and data access.
Checked country guidance
Join national sailing rules to local checks.
Australian prescriptions and Special Regulations sit beside integrity policies and state screening requirements.
Link the club to Australian Sailing.
Australian Sailing leads the sport nationwide. Affiliated clubs can use its club support, training and technical services.
What the club record should hold.
Put the annual affiliation return against its committee portfolio. Name the state association liaison and current affiliation status.
Open the official sourceCheck Privacy Act coverage.
The Privacy Act 1988 covers clubs above the turnover threshold. Smaller clubs can also be covered when they provide health services or hold health information.
What the club record should hold.
Record the coverage decision, privacy contact, data location and response plan for eligible breaches.
Open the official sourceApply the national integrity policies.
Australian Sailing publishes a Safeguarding Children and Young People Policy. Clubs must also check the screening rules in their state or territory.
What the club record should hold.
Separate the Working With Children screening evidence from the national integrity-policy acknowledgement. Give both an owner and review date.
Open the official source
Product scope
Know what SailHQ does today
SailHQ records the committee decision. Australian Sailing and the relevant government body remain the authority.
In SailHQ now
Members, households, duty roster, race series, boats, roles, weather and the club portal.
Kept in specialist systems
Race scoring, fee collection, formal accounts and advice from official or professional sources.
Common questions
Australian club questions
Yes. Store the state or territory, check type, status and review date against the role that needs it.
No. The race team chooses the correct regulation category and keeps the official document. SailHQ records the event decision.
No. SailHQ manages club records. Race scoring, fee collection and formal accounts stay in specialist systems.
Yes. The committee can set local roles and record the training the club accepts.
The main app and database are hosted in the UK. Clubs abroad should include this in their privacy review.
SailHQ records payment status but does not collect fees. Clubs can keep using BECS Direct Debit or their current provider.
Use your Australian club setup in the demo
Bring a sample roster plus the Australian Sailing and state-screening records your committee relies on.