Payment status
Record paid, unpaid and overdue status against the member.
For club treasurers
SailHQ for Treasurers
See who renewed and paid while formal accounts stay in your accounts system. This edition is written for Irish sailing clubs.
Irish Sailing is Ireland's national body and World Sailing authority. It helps clubs with race rules, training, Garda vetting and safeguarding.
Reviewed 21 August 2026
Duty roster
Keep a clean boundary around club finance
SailHQ records status. Your bank, payment provider and accounts system handle the money.
Member types
Keep the fee and renewal rules used by each member type.
Accounts boundary
Export or reconcile records without treating SailHQ as the formal ledger.
Related pages: membership and payment status, SailHQ pricing and SailHQ for membership officers.
Checked country guidance
Keep Irish Sailing records ready for review.
Affiliation connects club governance, national prescriptions, recognised training and safeguarding support.
Keep Irish Sailing affiliation clear.
Irish Sailing is the national body and World Sailing authority. It helps member clubs with rules, training, safeguarding and governance.
What the club record should hold.
Record affiliation status, the club or training-centre relationship and the committee owner for national returns.
Open the official sourceCheck sports body tax exemption.
Revenue may grant tax exemption to a qualifying sports body. The exemption does not remove PAYE, DIRT or VAT duties.
What the club record should hold.
Keep the exemption reference, PAYE and VAT decisions, filing dates and adviser handover with the treasurer.
Open the official sourceCollect fees by SEPA Direct Debit.
SEPA mandates allow an Irish club to collect repeat euro fees. The relevant membership should show collection history and mandate status.
What the club record should hold.
Attach the mandate identifier, latest outcome and withdrawal date. Keep account details outside SailHQ.
Open the official sourceMeet GDPR duties in Ireland.
Irish clubs are data controllers under GDPR when they decide how member data is used. The Data Protection Commission expects policies, rights procedures and secure devices.
What the club record should hold.
Record the lawful basis, retention rule, access owner and Data Protection Commission reporting contact.
Open the official source
Product scope
Know what SailHQ does today
SailHQ records the club action. Irish Sailing, the Data Protection Commission and Revenue remain the official sources.
In SailHQ now
Members, households, duty roster, race series, boats, roles, weather and the club portal.
Kept in specialist systems
Race scoring, fee collection, formal accounts and advice from official or professional sources.
Common questions
Irish club questions
Yes. Keep the status, review date and role that requires it. Sensitive case details should stay in the proper reporting process.
No. Keep the official training record in Irish Sailing systems. SailHQ stores the qualification needed for club access and duties.
No. SailHQ manages club records. Race scoring, fee collection and formal accounts stay in specialist systems.
Yes. The committee can set local roles and record the training the club accepts.
The main app and database are hosted in the UK. Clubs abroad should include this in their privacy review.
SailHQ records payment status but does not collect fees. Clubs can keep using SEPA Direct Debit or their current provider.
Use your Irish club process in the demo
Bring Irish Sailing qualification names, safeguarding owners and a sample SEPA payment state.