One member record
A change to a member updates the club record used by duties, boats and access.
Compare club systems
Sailing Club Software Comparison
Compare how each option handles member records, club duties and sailing work. This edition is written for Irish sailing clubs.
Irish Sailing is Ireland's national body and World Sailing authority. It helps clubs with race rules, training, Garda vetting and safeguarding.
Reviewed 21 August 2026
Duty roster
Start with the jobs that must stay connected
The cheapest tool can cost more volunteer time when records need copying between systems.
Clear product limits
SailHQ does not claim to process payments, keep accounts or score races today.
Local club context
Regional pages use local terms and link to official country guidance.
Related pages: SailHQ compared with spreadsheets, SailHQ compared with separate club tools and SailHQ compared with general club software.
Checked country guidance
Keep Irish Sailing records ready for review.
Affiliation connects club governance, national prescriptions, recognised training and safeguarding support.
Keep Irish Sailing affiliation clear.
Irish Sailing is the national body and World Sailing authority. It helps member clubs with rules, training, safeguarding and governance.
What the club record should hold.
Record affiliation status, the club or training-centre relationship and the committee owner for national returns.
Open the official sourceUse Irish Sailing prescriptions.
Irish Sailing publishes national prescriptions for World Sailing rules during the 2025-2028 cycle. Race teams apply them to notices, instructions and protests.
What the club record should hold.
Store the rules edition, Irish prescriptions, notice, sailing instructions and race-official approval.
Open the official sourceMeet GDPR duties in Ireland.
Irish clubs are data controllers under GDPR when they decide how member data is used. The Data Protection Commission expects policies, rights procedures and secure devices.
What the club record should hold.
Record the lawful basis, retention rule, access owner and Data Protection Commission reporting contact.
Open the official source
Product scope
Know what SailHQ does today
SailHQ records the club action. Irish Sailing, the Data Protection Commission and Revenue remain the official sources.
In SailHQ now
Members, households, duty roster, race series, boats, roles, weather and the club portal.
Kept in specialist systems
Race scoring, fee collection, formal accounts and advice from official or professional sources.
Common questions
Irish club questions
Yes. Keep the status, review date and role that requires it. Sensitive case details should stay in the proper reporting process.
No. Keep the official training record in Irish Sailing systems. SailHQ stores the qualification needed for club access and duties.
No. SailHQ manages club records. Race scoring, fee collection and formal accounts stay in specialist systems.
Yes. The committee can set local roles and record the training the club accepts.
The main app and database are hosted in the UK. Clubs abroad should include this in their privacy review.
SailHQ records payment status but does not collect fees. Clubs can keep using SEPA Direct Debit or their current provider.
Use your Irish club process in the demo
Bring Irish Sailing qualification names, safeguarding owners and a sample SEPA payment state.