Custom roles
Use the officer and volunteer names your club already knows.
Roles and permissions
Committee Roles and Permissions
Set roles around real club work and keep private records limited. This edition is written for Irish sailing clubs.
Irish Sailing is Ireland's national body and World Sailing authority. It helps clubs with race rules, training, Garda vetting and safeguarding.
Reviewed 21 August 2026
Duty roster
Keep access narrow and easy to review
A volunteer should see the records needed for the role, not the whole database.
Private fields
Limit health, emergency, payment and safeguarding records.
Change record
Keep a clear trail when status or access changes.
Related pages: SailHQ for club secretaries, SailHQ for commodores and SailHQ security and data access.
Checked country guidance
Keep Irish Sailing records ready for review.
Affiliation connects club governance, national prescriptions, recognised training and safeguarding support.
Keep Irish Sailing affiliation clear.
Irish Sailing is the national body and World Sailing authority. It helps member clubs with rules, training, safeguarding and governance.
What the club record should hold.
Record affiliation status, the club or training-centre relationship and the committee owner for national returns.
Open the official sourceMeet GDPR duties in Ireland.
Irish clubs are data controllers under GDPR when they decide how member data is used. The Data Protection Commission expects policies, rights procedures and secure devices.
What the club record should hold.
Record the lawful basis, retention rule, access owner and Data Protection Commission reporting contact.
Open the official sourceMeet Irish safeguarding duties.
Irish Sailing guidance follows Children First and Sport Ireland requirements. Clubs need a risk assessment, a Child Safeguarding Statement and working procedures.
What the club record should hold.
Track the safeguarding statement, risk review, children's officer, Garda vetting and required training.
Open the official source
Product scope
Know what SailHQ does today
SailHQ records the club action. Irish Sailing, the Data Protection Commission and Revenue remain the official sources.
In SailHQ now
Members, households, duty roster, race series, boats, roles, weather and the club portal.
Kept in specialist systems
Race scoring, fee collection, formal accounts and advice from official or professional sources.
Common questions
Irish club questions
Yes. Keep the status, review date and role that requires it. Sensitive case details should stay in the proper reporting process.
No. Keep the official training record in Irish Sailing systems. SailHQ stores the qualification needed for club access and duties.
No. SailHQ manages club records. Race scoring, fee collection and formal accounts stay in specialist systems.
Yes. The committee can set local roles and record the training the club accepts.
The main app and database are hosted in the UK. Clubs abroad should include this in their privacy review.
SailHQ records payment status but does not collect fees. Clubs can keep using SEPA Direct Debit or their current provider.
Use your Irish club process in the demo
Bring Irish Sailing qualification names, safeguarding owners and a sample SEPA payment state.